Registration and Academic Services

  • Students
  • Registration and Academic Services

In this section you will find information about course registration and other Academic Services.

Registration

These instructions are for returning students only. New students will be registered for classes via the Admissions Office.

GCNYC students are responsible for contacting their Academic Advisor before registering for classes and are responsible for registering themselves via GCNYC Commons. 

How to Register for Classes:

  1. Refer to announcements from the College or the Academic Calendar for registration dates.
  2. Before registration is open, please contact your Academic Advisor to confirm which classes you should be taking for the upcoming trimester.
  3. Once registration is open, log into MURAL using your username and password.
  4. Select “Student Class Registrations” from the left-hand menu bar.
  5. Select the “New Item” button.
  6. From the drop-down menu, select one of the courses you will take in the next trimester.
  7. Select “Save” and repeat steps 4-7 for additional courses.

You are now registered for classes. This is where your personal class schedule is located. The College will notify students once tuition payment opens. For any changes of circumstance, including drop/add, please consult your Academic Advisor as soon as possible.

Updating Your Academic Records

Updating Your Contact Information

The Office of the Registrar maintains addresses and telephone numbers for currently enrolled students. It is important for all students, especially international students, to keep their home and local addresses and phone numbers current in the Colleges records. Please visit the college reception desk to request an update or complete the online form.

Legal Change of Name

Currently enrolled students who legally change their names should file the Change of Name form with the Registrar along with required legal proof of the name change, such as a marriage license, a driver’s license, a passport, or divorce papers. This form and supporting documents must be submitted in person to the college Data Coordinator.

Information for transgender students

Transgender alumni who have legally changed their names can file the Change of Name form with the Registrar using the procedure noted above. Current transgender students who have not legally changed their names can request that the college notify their instructors of their preferred first name and pronoun. Students should contact the Office of the Registrar for more information.

Leave of Absence

Students wishing to withdraw temporarily from the College may apply to the Office of the Registrar for a Leave of Absence from study for one trimester (which may be extended to a maximum of two trimesters). Students applying for a Leave of Absence should be in good academic, social, and financial standing. Approved leaves of absence provide students with the right to return to the College and to register for a future trimester without applying for readmission.

Leave of Absence must be applied for through an Academic Advisor in advance of the trimester in which it is to be taken. Students registered for and attending classes must drop any courses in which they are enrolled in the usual manner, and then go through the Leave of Absence application process.

Students who do not return from a Leave of Absence within one calendar year must apply for re-admission. If they are re-admitted, they will be governed by the degree requirements in effect at the time of re-admission.

Please consult with your Academic Advisor as soon as possible if you are considering taking a leave of absence. After this, should you wish to proceed, please complete the relevant form below.

For more information, please refer to the GCNYC Catalog.

Withdrawal from the College

Students who are considering permanently withdrawing from GCNYC are strongly encouraged to consult with their Academic Advisor first. Should a student decide to withdraw, they must complete the College Withdrawal form (including gaining all necessary signatures) available on the College’s website. The student will be assigned a Withdrawal (W) for the course grade. For questions regarding the tuition refund policy, see the GCCNY College Catalog, Section 10 ‘Fees and Refund Policy.’

Course Drop/Add Policy

Students may request changes in their schedules only during the Drop/Add Period, which ends on the Friday of the first week of classes. No schedule changes are possible after the conclusion of the Drop/Add Period, nor is a schedule change considered official until it is processed by the Office of the Registrar.

To Drop/Add a course, students must complete and submit the Drop/Add form (as well as obtain the required signatures) to their Academic Advisor.

Verify Enrollment or Degree

A verification certificate provides proof of enrollment or degree completion for a student’s financial lender, insurance company, sponsor, employer etc.

Kindly note: Enrollment verifications may include the total number of credit hours taken, current and/or past semesters enrolled, and status for current and/or past terms.

Degree verifications may include the program and major for degree(s) completed and date(s) of conferral.

Current Students and Alumni

Current students and alumni may request an enrollment certification or degree verification letter by submitting a request to the Office of the Registrar, at registrar@gcnyc.com.

** Only requests in relation to studies undertaken at GCNYC, in New York, should be directed to the Office of the Registrar. Enquiries regarding students who studied at our partner institution, Glasgow Caledonian University should refer to their relevant web page https://www.gcu.ac.uk/student/study/graduation/aftergraduation/. **

Third parties can request enrollment or degree certification by contacting the Office of the Registrar via mail or email.  This request should include consent of the former student.

Commencement

The College normally holds Commencement Exercises in June of each year to recognize students’ achievements. Normally only those students who have completed their graduation requirements (as certified by the Registrar) and who have met all financial obligations to the College (as certified by the Finance Office) are permitted to take part in the ceremony.

To register for the Commencement Exercise, please click HERE.

All students, no matter in which semester they complete their studies, are entitled to participate in the next Commencement ceremony following their completion of requirements.

Tuition Refund Policy

All students taking a course at GCNYC will be required to pay tuition and other fees in respect of each course undertaken. Scholarships are available which may be applied to a student’s fee as detailed in the College Financial Assistance section of the GCNYC Catalog which is available on the GCNYC website. Fees are reviewed annually and are subject to change. Please see full policy here- College Catalog.

FERPA

GCNYC processes personal information under the auspices of the US Family Educational Rights and Privacy Act (FERPA). Under this legislation, students have the right to:-

  • Inspect and review their educational records
  • Seek to amend any records that they believe to be inaccurate or misleading
  • Demand that personally identifiable information be disclosed only with their consent, except to the extent that FERPA authorizes disclosure without consent
  • File a complaint against the institution.

FERPA and Data Protection policies can be viewed here.

GCNYC Alumni

GCNYC Alumni Association (GAA) maintains and enhances a highly engaged, vibrant community of alumni, dedicated to engaging alumni, students, faculty and staff and community members. For more information about the GAA, please contact the Student Services Manager at studentservices@gcnyc.com